Enrolment and Progression

Candidates who fulfil the requirements for enrolment as set in the call for enrolment can enrol based on the invitation to enrol. 

Upon enrolment, students gain the status of a student that can be proven with a university student ID card, which is a public document.

In 2020, the Faculty of Arts successfully and fully implemented the merging of study programmes, the aim of which was to reduce the number of study programmes, without compromising the diversity of the offer of study programmes and courses and the existing possibilities of their combinations.

All changes brought by the merging of study programmes are more of a formal rather than substantive nature, which means that in most cases, the names of the programmes or courses were changed and in some cases also the professional title, that is - according to the provisions of Professional and Academic Titles Act - formulated either from the (changed) name of the programme or the (changed) name of the course.

A table showing which first-cycle study programmes have been merged, the new name of the programme or course after the merger, and any changes in the professional title is available here (only in Slovene).

The student - regardless of the merger of the programmes - retains the programme/course syllabus and all other rights, which are provided in the following way:

• Students who meet the conditions for regular progression to a higher year of studies, advance to the higher year of the merged programme and do not lose the right to an additional year if they have not lost it before (by repeating the year or changing the programme/course)

• Students who will repeat the year or have an extended status for justified reasons, can exercise this right in the merged programme, if they have not yet used it. By repeating, they will lose the right to an additional year, just as they would lose it by repeating a year in the same (unmerged) programme. If they have already lost the right, they will interrupt their studies and continue or complete it in accordance with the rules set out in the UL Statute in the merged programme;

• For students who will take a break (and will not have student status), the break will be recorded on a merged study programme, in which, after regaining the status of a student, they will continue and complete their studies according to the rules from the previous indents;

• Students who are about to complete their studies, complete their studies in a merged programme.

The changes brought by the merging of study programmes come into force with the academic year 2021/22 and apply to all students of these (merged) study programmes. For students of these study programmes, the changes will be automatically implemented in the student information system VIS and will automatically be reflected in all documents (certificate of enrolment, transcript of records, certificate of completed studies, diploma, diploma supplement…), which will be issued to students for the academic year 2021/2022 and all subsequent academic years.

There are no changes for students enrolled in study programmes of Faculty of Arts who have not merged. There are also no changes for students who will enrol at the Faculty of Arts in the academic year 2021/2022, as they will already apply and enrol in new (i.e. merged) study programmes or courses.

The formal explanation (letter) of the Faculty of Arts regarding the merging of study programmes and the change of the names of study programmes or courses of study, which students can submit to funding authorities or other interested parties, is published here (only in Slovene).

Student status is obtained by enrolling in full-time or part-time study.

Full-time and part-time students have the right to health care services and other benefits and rights (e.g. subsidised food and transportation, scholarships) in accordance with special regulations, if they are not employed or registered sole proprietors, if they are not registered in the records of unemployed persons with the competent authority or they are not managers of companies or directors of private institutes (Article 69 of the Higher Education Act).

Students may repeat a year or change a study programme or course once during the course of study.

Student status ceases (Article 70 of Higher Education Act) if the student:

  • completes the first-cycle study programme at the end of the academic year in which they completed their studies;
  • fails to complete the study in the first-cycle study programme within 12 months (additional year) after the completion of the final semester (if the student has repeated or changed the study programme during the course of study, the status ceases at the end of the final semester);
  • does not enrol in the next (higher) year;
  • withdraws;
  • has been expelled. 

The student status may also be extended for justified reasons, but only once during the course of study at individual level of study. Student mothers who give birth during their studies and students who become fathers during their studies have the right to extend their student status by one year for each child born alive.

The study calendar is based on the Higher Education Act and the Statute of University of Ljubljana. The academic year begins on October 1 and ends on September 30. The study calendar indicates each year the duration of organised study activities, examination periods, school holidays, public holidays and of the university week.

Spring semester: middle of February – end of May

Winter holidays: middle of January – middle of February

Winter examination period: middle of January – beginning of February

Summer holidays: beginning of July – end of August

Summer examination period: beginning of June – end of June

Autumn examination period: end of August – middle of September

Study calendar for academic year 2020/2021 is available on the Slovene website.

The enrolment of accepted candidates in the first application deadline usually takes place between July 25 and August 5.

When the selection process is completed, the accepted candidates will receive instructions for electronic enrolment in the first year by post and by e-mail. At that time, they also receive a username and enrolment number.

Enrolment takes place via the VIS student information system and by post (for documents).

Guidelines for filling in the enrolment paper in student information system VIS are available here, zavihek »Filing in the enrolment paper«.

Students of Faculty of Arts who are enrolled or are enrolling in programmes that require the selection of external elective courses can check the offer of external elective courses here (only in Slovene), chapter »Izbira izbirnih predmetov«.

 

Uploading photo for a student ID card for the first time enrolled students

On the enrolment paper, the student marks whether he/she agrees (or not) to the publication of his/her personal photo on student identity card (applies exclusively to the first-time enrolled students). If the student chooses "yes", he/she uploads his/her photo. The photo must be in jpg file format, and the dimensions of the photo must be at least 400x503 pixels. If the photo is not uploaded successfully, the enrolment paper cannot be completed. It is therefore important that candidates prepare their photo before starting the enrolment procedure and upload them immediately after filling in the data on the enrolment paper. In the event of prolonged inactivity, the data and the electives selected will be lost and you will have to repeat the whole enrolment procedure from the beginning.

Instructions for uploading photo are only available in Slovene and are published on the Slovene website. 

For progression from first to second year, students have to complete prescribed study obligations for first year of studies amounting to at least 54 ECTS. Missing obligations have to be completed until the enrolment in the third year.

For progression from second to third year, students have to complete prescribed study obligations for second year of studies amounting to at least 54 ECTS, with all missing obligations from the first year of their studies.

Enrolment takes place via the VIS student information system and by post (for documents).

Guidelines for filling in the enrolment paper in student information system VIS are available here, zavihek »Filing in the enrolment paper«.

Students of Faculty of Arts who are enrolled or are enrolling in programmes that require the selection of external elective courses can check the offer of external elective courses here (only in Slovene), chapter »Izbira izbirnih predmetov«.

For enrolment in a higher year, the VIS automatically checks compliance with the conditions and prepares an enrolment papers for enrolment in a higher year. Enrolment papers are expected to be opened for students on August 20.

In exceptional circumstances (as defined in the Statute of University of Ljubljana and in Criteria for Resolving Student Requests for the first and second-cycle studies - Merila za reševanje študentskih prošenj na študiju prve in druge stopnje), students who have only completed obligations in the amount of 51 ECTS may enrol in the higher year of their studies on the basis of an approved request for exceptional enrolment in the higher year of studies. Students should address the request to Committee for student questions and guidance (Odbor za študentska vprašanja in usmerjanje), and attach a written consultative opinion of the department, that must be obtained before submitting the request for exceptional enrolment in the higher year of studies.

Missing obligations must however be completed until enrolment in the higher year of studies.

More information on how to submit a request for exceptional enrolment in the higher year with missing credit points can be found in the tab Guidelines” ”Student Request Submission”.

Guidelines for filling in the enrolment paper in student information system VIS are available here, zavihek »Filing in the enrolment paper«.

Students of Faculty of Arts who are enrolled or are enrolling in programmes that require the selection of external elective courses can check the offer of external elective courses here (only in Slovene), chapter »Izbira izbirnih predmetov«.

During their studies (at each cycle), students have the right to re-enrol in the same year of studies (repetition of the same year) or to change the study programme or course of the study if they fail to complete all the obligations prescribed in the programme. In this case, however, the student status expires at the end of the last semester and these students do not have the right to enrol in the additional year.  

The tuition fee is not charged to students who re-enrol in the same year of the study programme (repeat the same year) and have already paid the tuition fee for that year.

In order to re-enrol in the same year, students must meet the conditions imposed by an individual study programme. The conditions of re-enrolment for each individual study programme are listed in the table below:

For re-enrolment in the same year, the department office checks the fulfilment of conditions and prepares the enrolment sheet for re-enrolment in the same year.

To re-enroll, a student must send a notice that he or she wishes to re-enroll in the same year to the department secretariat. In the case of a student studying in a combined study programmme or combined course, the student must send a notice that he/ she wishes to re-enroll in the same year to both departmental secretariats. The contacts of the departments are available here (the appropriate department must be selected and there is also a contact of the secretariat on the website that opens).

Enrolment takes place via the VIS student information system and by post (for documents)

Guidelines for filling in the enrolment paper in student information system VIS are available here, zavihek »Filing in the enrolment paper«.

Students of Faculty of Arts who are enrolled or are enrolling in programmes that require the selection of external elective courses can check the offer of external elective courses here (only in Slovene), chapter »Izbira izbirnih predmetov«.

The student status can be extended for a maximum of one year for justified reasons:

  • If the student does not complete his/her studies within 12 months after the end of the last semester,
  • If the student does not enrol in the next year or semester during his/her studies.

Extension of status for justified reasons, such as: prolonged illness, exceptional family and social circumstances, parenthood and special status of the student, shall be decided on by the Committee for student questions and guidelines (Odbor za študentska vprašanja in usmerjanje) in accordance with Criteria for Resolving Student Requests for the first and second-cycle studies (Merila za reševanje študentskih prošenj na študiju prve in druge stopnje). A justified reason for the extension of student status for foreign students, enrolled in the first year of studies whose native language is not Slovene, can be the learning of Slovene language in the Year plus module. More information: Year plus.

Further information for submitting a request for extension of student status for justified reasons is available in the tab Guidelines" “Student Request Submission.”

Student mothers who give birth during their studies and male students, who become fathers during their studies, are entitled to have their student status extended by one year for each child born alive.

The right for extension of student status begins in the study year following the academic year in which the legitimate reason for the extension occurred.

The status can also be extended in the final academic year of study and during the additional year.

Students can extend their student status just once and for a maximum of one academic year without losing the right to an additional year after completing their final year of study.

Repeating a year or changing a study programme or course does not affect the extension of student status for justifiable reasons.

Guidelines for filling in the enrolment paper in student information system VIS are available here, zavihek »Filing in the enrolment paper«.

Students can enrol in an additional year after the end of the last year, provided that they did not repeat the year or change the study program during their studies, regardless of the amount of credit points achieved.

Enrolment in the additional year is from September 1 to September 20, in exceptional cases enrolment is also possible later.

Enrolment takes place via the VIS student information system and by post (for documents).

Guidelines for filling in the enrolment paper in student information system VIS are available here, zavihek »Filing in the enrolment paper«.

A student who loses student status may continue to fulfil his or her study obligations for two years after the loss of status, unless the accreditation of individual programme expires. At the end of two years after the loss of status, a student will be considered to have interrupted the studies and must submit a request for continuation or completion of studies after interruption of more than two years.

Students, who have enrolled in the old university programme, and wish to complete their studies, can complete their studies at the Bologna study programme. Certain obligations may be recognised when resolving the request for continuation or completion of studies after interruption of more than two years. In accordance with the approved changes in the study programmes, the conversion of the obligations for the transition from the old to the Bologna study programme were approved at the Faculty Senate meeting on  July 6,, 2016 and June 16, 2019.

Further information on how to submit a request for continuation or completion of studies after interruption of more than two years is available in the tab “Guidelines” “Student Request Submission.”

The price for defence of the final thesis is the same for students without status as the price for first, second and third passing of the exam for students without status.

The price is published in the price list of the faculty for each academic year.

Students who show outstanding academic results in their studies may be allowed to progress faster based on their request, if this is possible in terms of the study process.

More information regarding the request for faster progress is available in the tab “Guidelines” “Student Request Submission.”

Students complete their studies after they have fulfilled all the prescribed obligations of the study programme in the total amount of 180 ECTS. The conditions to complete the studies at each study programme are defined in the presentation brochures of the individual study programme in the section "Conditions for completion of study" (only available in Slovene).

The procedures for submitting (and confirming) an undergraduate's thesis topic, submitting a printed version of the final thesis, submitting an electronic version of the final thesis for detecting similarity with other works (plagiarism) and the procedure for defending of the final thesis, are specified in the Rules for the completion of studies at the first-cycle programmes (Pravilnik o zaključku študija na programih 1. stopnje).